Starting a PCNA Chapter

Responsibilities of a Chapter Leader

  1. Summing Up: 5 Easy Steps to Start a PCNA Chapter
  2. What You Need to Know
  3. Chapter Leader Job Description

Summing Up: 5 Easy Steps to Start a PCNA Chapter

 1.  Contact Mariel Snyder with your interest of starting a chapter. She will walk you through the responsibilities and processes of being a Chapter Leader.

2.  If you would like to proceed, a electronic petition wee be set-up. You need a minimum of 25 signatures, note that they do not need to be from PCNA members.

3.  Once your electronic petition has 25 signatures, complete, sign and return the following: 
a. Chapter Charter 
b. Chapter Application

These documents may be mailed or emailed to:  
PCNA National Office
Attn: Mariel Snyder
613 Williamson St., Ste. 200
Madison, WI 53703
Email

4.  Your paperwork will be reviewed by the PCNA Board of Director’s Liaison to the Membership Committee.

5.  Work with Mariel Snyder to create your Chapter webpage and plan your first meeting!


What You Need to Know

Step 1- Determine Feasibility

It is important to determine the need for a local chapter in your area.  Chapters provide the opportunity for additional education and networking among colleagues.  Additionally, be sure to determine that there are a sufficient number of members and potential members in the geographical area to support the formal structure of a chapter (at least 25).
  1. Establish proposed boundaries of the new chapter. Keep in mind the travel time to meetings (≤ 1 hours by car) and proximity of other chapters.
  2. Determine current membership in your area by asking the National Office for a printout of members within the proposed boundaries.  (Please include a zip code and mile radius).  Email your request to Mariel Snyder. The National Office cannot disclose email addresses of PCNA members, but a list of names will give you a good idea of potential chapter members in your area.
  3. Determine potential membership by collecting the name and contact information of individuals who might be interested in joining the regional chapter that you know through work and friends.

    Step 2- Identify Leadership

    1. It is important to have support from colleagues in chapter start-up. Identify 1-3 individuals who could commit to spend time planning chapter events.
    2. If you do not have any colleagues interested in filling leadership roles, you can determine potential leadership by sending an email out to PCNA members asking for interested folks to step forward. Mariel will help you set this up. 
    3. To read more on chapter leadership, check out Chapter 5. Chapter Structure-Organization

    Step 3- Time/Requirements

    1. The Leaders of a Chapter must plan at least 1 CE program a year. They can vary from 1 CE to 5 CE.
    2. Chapter leaders must complete an annual report detailing their chapter activities for the year.  If they submit by January for the previous year, they will be eligible to receive a complimentary registration for the next annual meeting. Chapter leaders must be a current member of PCNA at the time of registration for the annual meeting

    Step 4- Organize an Informational Meeting

    Invite colleagues and PCNA members in your area to an informal gathering to determine interest and possible leadership in the proposed chapter. This is a great time to ask individuals to visit the PCNA Membership Webpage and sign the Petition.

    Step 5- Wrapping up the Process

    Once you have been informed that your petition has 25 signatures, complete the Chapter Application and Chapter Charter form and submit it to the National Office. When your application is approved, set up a time to chat with Mariel about planning your first meeting.

    If you are interested in participating in the mentor program you can be assigned a mentor, or another Chapter Leader, who has demonstrated marked success in promoting the mission and goals of PCNA in their Chapter region.

    Contact the National Office

    Still up for a rewarding challenge?  Contact Mariel Snyder, Membership and Chapter Coordinator at the PCNA National Office by phone at 608-442-3441 or email.   

    Chapter Leader Job Description

    It is recommended that the chapter leader select a team to assist with the responsibilities outlined below.  Team selection is extremely important as it will assist the chapter leader in their duties and help foster future chapter leadership.  

    I. In order to be considered an active PCNA chapter, chapter leaders must:

    1. Plan at least 1 CE program a year.
    2. Complete a year-end annual report detailing their chapter activities for the year. 
    3. Maintain their PCNA membership.

    II. As a component of the national organization, chapter leaders must:

    1. Submit chapter paperwork and follow PCNA bylaws.
    2. Submit all expenses to National Office.
    3. Support PCNA’s mission and goals at the local level by holding community programs, develop leaders, and through advocacy initiatives.

    III.  When organizing local meetings, chapter leaders should:

    1. Be responsible for setting meeting agenda.
    2. Identify CE topic and speakers. Leaders may use a ready to go deck from the CE library or submit original content.
    3. Secure location and any food/beverage and audio/visual needs.
    4. Locally market programs to the appropriate audience.
    5. Work with national office to review email invitations that go out to PCNA members.
    6. Send completed sign-in sheet back to national office so CE institutional email can be sent to attendees

    IV. When recruiting new and retaining current members, chapter leaders should:

    1. Follow-up with potential members and connect with new members.
    2. Research and keep the National Office up-to-date on any local non-PCNA meetings which attracts potential members.
    3. Maintain strong relationships with local nursing school faculty, pharma reps, device reps, and nurse educators as they come in contact with many potential members daily.